Announce your new release with a product email - Send it 5 days before the product launch. Say your business has a weekly sales spreadsheet. Using category labels like How do I or I need to can improve discoverability. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Anyone can share, comment, and provide feedback. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Conduct an intranet needs analysis. Employees can self-manage their profiles, updating and refreshing the information as required. The interactivity features so commonly today were virtually unknown. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Its intuitive and easy to follow. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. A text-heavy intranet makes for a dull and uninspiring user experience. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. You can provide sample text for them to use. Use your Intranet for Internal News & Keep Employees Updated. This application of intranet reduces the time employees spend looking for information. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. SSO provides gateway entry, so employees only need to log on once to access all tools. The intranet was, as such, of little value to employees, if not a waste of resources. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. give regular status updates at meetings. Test drive your mobile intranet design before going live to ensure its fit for purpose. Try to include white space in your design to break up the text and present a minimalist look. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. 1. Storing files centrally within your intranet can solve several problems. You can easily change the font, colors, margins or layout of one or all of your pages. For example, by surfacing information, enabling users to perform an action or access a tool. In the present-day digital age, it is important to have a tool that keeps your company connected. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. And there are no security concerns like there have been with some cloud file-sharing options. Existing employees can go to the tables and ask their new coworkers questions. All the best intranets make sure this information is organized logically, so it is easily accessible. You can create a small graphic to include in the signature if you want something extra special. The intranet streamlines file sharing and information discovery. Then choose "Blank List.". Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. Intranet technology has been around for over 25 years. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Download Examples Press kit. Amplify the office atmosphere and experience through increased employee recognition and engagement. Connect Your Remote Workers. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. And the intranet means you dont have to employ expensive consultants to get started. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Either way, theres a lot at stake. What lessons can we learn from the most successful intranets? Showcase a sale. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Then press the "Create" button. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Yes, it is possible to make the intranet fun and interactive. The current work environment is radically different compared to 20 years ago or so. You can even adapt the template and introduce custom fields as appropriate. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Avoid confusing and unclear category labels. Bringing them together, bringing out the best in them, and enriching your company culture in the process. In general, this will follow the basic format of external job posts. Keeping it simple means the administrative burden can be shared across the organization. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. We discuss the latest best practice trends to guide the design of your intranet. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Too many intranet pages and you run the risk of the site become overly complex. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Use the intranets integrated forum feature to support collaboration and project work. When it comes to customization, the skys the limit with CSS so let your creativity run wild. Next, it's time to write a description of the position you're hiring for. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Management can be confident the intranet has the latest sales data available. A great example of how to do it is shown below. Looking for some intranet design inspiration? Employees can personalize their shortcut links to their own preferences and needs. [Employee name] will be responsible for [brief description of . Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. A live version is readily available to relevant users. The intranet was, as such, of little value to employees, if not a waste of resources. A wide variety of industries from only four countries were represented this year. These contributors may be based on job, department, or location. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . It provides an overview of the entire site. This is critical for remote workers and non-desk staff. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. New business announcement email. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. The intranets home page sets the standard for your whole intranet. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Check out our best practices and example intranet pages below. Search results can be filtered by job title, location, or team. The search function is available for team chat, making it easy to locate just what you need. And you can also integrate other commonly used apps such as Salesforce and Dropbox. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. Search filters should include tags, headlines, authors, and teams. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. A practice run means you can check how well the content is working from a mobile perspective. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Collaborating on projects. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. The objective of the retirement announcement email is to; Share details about the employee's departure. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Idea #21: Connect with virtual employees through video conference. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. You can also set up topic-based conversations using # channels. Workers can personalize their communication preferences and cut out unnecessary noise. A project go-live announcement email is the perfect vehicle for that. Say, for example, you want to change the color scheme in line with your new corporate image. organize a photo day when all employees will have their intranet pictures taken by a professional. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. Key benefits of SharePoint Intranet are: Scalable and customizable. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. And its also possible to embed hyperlinks or iframes directly in the intranet. Follow the same process for other departments and any centralized data that all staff need to access. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. 1. So, if you need to concentrate on that vital task, you can do so without any distractions. If you want to get really creative with your intranet design, then you will love the custom CSS feature. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Consider naming your intranet. Theres no need to search long email trails or jam-packed filing cabinets. Insert YouTube or Vimeo videos directly in your intranet. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Other HR Teams made the switch from Workplace. And so more users than ever are navigating intranets from mobile devices. Use the intranets simple administration tools to restrict forum access to relevant personnel. It is my great pleasure to announce that he will be joining us in the . Managers also have more central oversight of the teams collective skills with employee profiles. 2. Even worse, it could see employees seeking alternative tech solutions. The staff directory allows employees to see who is online. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. It dictates how users find data within the site. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Forum members are automatically notified about a new post without the need to directly login to the forum. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Site page permissions can be set by job title, department, or location. These features provide a better overall experience and one that employees appreciate, if not love. Include intranet employee profiles that highlight workers' knowledge and expertise. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. 1. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. And aim to include a mix of team and corporate news for a personalized user experience. Nowadays, its essential to have a mobile-responsive intranet. The current work environment is radically different compared to 20 years ago or so. This experience makes communication and collaboration fun. Test out the intranet design on smartphones and tablets before going live. Page permissions restrict who can create and edit content. 1. In our intranet screenshot above, the most recent content leads the page. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. 5. Okta SSO simplifies the way users connect. Restrict access to relevant staff only using the intranets page permissions feature. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Employee career lifecycle management and benefits documentation. Instead, updates and information can be found on employees phones or tablets. Also, keep in mind how the columns flow on mobile devices, including which display first. Use specific, distinct category descriptions that make it clear what content is included. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. The user instinctively knows they can click on the link for more detailed information. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. 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